Administrative Assistant

An opportunity to learn and grow.

Objectives of this Role

  • Be the initial point of contact for the office, greeting guests, providing information, answering questions, and responding to requests, ensuring all visitors are directed to the appropriate person/department
  • Oversee and execute all administrative tasks in a timely manner while upholding company policies and practices
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc

Daily And Monthly Responsibilities

  • Provide direct administrative support to senior leaders, including email correspondence incoming/outgoing mail/shipments, and generation and distribution of memos, letters, spreadsheets, forms, faxes, etc.
  • Correspond with doctors’ offices to obtain case or RX information
  • Maintain filing system, contact database and employee list
  • CS email- create patient folders, upload photos into labtrac as well as any notes from the doctor’s email into the system
  • Handle requests from bookers, implant department, and EDDL for photo request
  • Verify correct prices are listed on invoices and assist with paying invoices, contact vendor of any discrepancy
  • Work with FedEx and UPS to file claims on lost or damaged shipments
  • Scan copy of remakes to Headquarters daily

Skills And Qualifications

  • High School Diploma or equivalent
  • Proven administrative experience
  • Superb written and verbal communication skills, time-management skills and ability to multitask
  • Proficient in Microsoft Office, with aptitude to learn new software and systems

Preferred Qualifications

  • College degree
  • Previous success in office management

Click Here to Apply!

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